Find out more about our group booking options
It can be great fun to travel as part of a group, but not that much fun to organise the travel
Group travel
What is a group booking?
Group bookings are available for groups of 10 or more passengers in Economy, and 8 or more passengers in Premium and Upper Class.
If you're a direct customer, our partner Virgin Atlantic Holidays will take care of all your needs.
Call the dedicated Groups Team
0344 472 1422
Opening times:
Monday-Friday 9:00am - 5:00pm UK
If you're a travel agent, please contact our dedicated Groups Trade Support team at groupsalesuk@fly.virgin.com.
Reasons to book your group travel with Virgin Atlantic
Here at Virgin Atlantic, we have made it as easy as possible for group travel. Here are some fantastic reasons to book with us:
- Friendly Group Account Team
- 24 hour response to enquiries
- Up to four weeks option period
- Advance requests up to 18 months before travel
- 20% group deviations
- Dedicated group check in desks
- Off airport check in
- Group seating
- Earn Flying Club miles
FAQs
Why Virgin Atlantic?
- You can make inspection visits to your proposed destination for a competitive group rate
- We accept advanced registrations, up to 18 months before the date of your event
- Your advance party of event managers will enjoy competitive group rates to set up and close down the event
- Your delegates can travel within a pre agreed conference window
- For events where delegates are funding their own travel we can provide a dedicated booking website for the event
- With the Virgin Atlantic Group Check In process, from the moment you book, our dedicated team will make your journey as smooth as possible
- In certain locations, we can facilitate check in prior to parties arriving at the airport and can also offer Clubhouse access group check-in
- Depending on the size of your group, you can have access to the entire cabin, subject to availability
- If you're travelling for sport, we offer a very generous sport equipment baggage allowance
- All your group flights are eligible to earn Points with Flying Club, our very rewarding loyalty programme
- Our sustainability pledge means you're flying with one of the world's most socially responsible airlines
How do I book a group?
Contact our dedicated groups bookings team on 0344 472 1422
Can I request space on an option period?
You can request group space with the Group Sales team and hold an initial option.
At the end of the option period, you would need to commit to deposits or release the space.
How much is the deposit?
Economy groups are GBP50.00 per person
Premium groups are GBP100.00 per person
Upper Class groups are GBP200.00 per person
How do I arrange group seating or special requests?
Contact our dedicated group travel team on 0344 472 1422
Can my group check in online?
Passengers travelling as part of a group can use Online Check In or Kiosk Check In.
Can my group check in together at the airport?
If you have at least 20 passengers arriving at the airport together with a group leader and you can provide APIS information, then we can request a dedicated group check in point at certain airports.
Please contact the Group Sales team on 0344 472 1422 for more information.
How do I issue group tickets?
If you use Sabre or Amadeus you can claim the Virgin Atlantic group PNR.
If you use any other GDS, you will need to create a passive PNR for ticketing.
Please contact the Group Sales team on 0344 472 1422 for more information.
Can I make name changes or date changes?
Group tickets do have a degree of flexibility.
Please contact the Group Sales team on 0344 472 1422 or refer to your contract for full details.
Do I pay the YQ charge from time of booking or at time of ticketing?
We will honour the YQ charge from time of booking. All other taxes are as at time of ticketing.
My group have travelled and would like to make an amendment, who do I contact?
If you are a UK based IATA or ATOL agent and you made your group booking with the Group Sales team, then you must contact them for all queries.