1. Help centre
  2. Accessibility & special assistance
  3. Help with mobility

What type of mobility aid will you be flying with?

Prepare to fly

If you're bringing a manual wheelchair on your trip, please let our special assistance team know before your flight and we'll add a note to your booking.

At the airport

You can use your own wheelchair through the airport and up to the aircraft door.

Onboard

We have space for one manual collapsible wheelchair to be stowed in the cabin of our aircraft. If it's already being used, our cabin crew will store your manual wheelchair in the hold of the aircraft for the flight and return it to you after landing. 

If you're travelling with a smaller mobility aid (like a walking stick) there's no need to contact the special assistance team in advance. You can bring these with you free of charge in addition to your free baggage allowance, unless they’re being carried on behalf of someone who’s not travelling. You can usually take mobility aids into the cabin with you. For some larger mobility aids, such as non-foldable walking frames, there may be occasions where there’s nowhere in the cabin to store them and the cabin crew will need to place them in the hold. If this is the case on your flight, the crew will be happy to help you get about the cabin as needed.

When you arrive at the aircraft door, our ground staff will help stow your wheelchair for your flight. 

If you're travelling with a manual collapsible wheelchair, we may be able to stow this in the aircraft cabin in a designated storage area. This storage is on a first come basis, and can't be reserved ahead of time. Don't worry, if we can't store your manual wheelchair in the cabin, we'll secure it safely in the hold for you.

If you're bringing a powered wheelchair or electric mobility aid, we’ll need to know a few things about your device to make sure we store your electric mobility aid safely onboard:

  • Manufacturer’s name
  • Model name
  • Weight, including batteries
  • Battery type (see which batteries we can accept below)

There are complex safety regulations regarding these items, and if your electric mobility aid does not comply, we can't transport it. Batteries: important regulations

Dangerous goods regulations mean we have to assess your wheelchair or mobility device depending on the type of battery it has.

It's up to us to make sure that:

Battery terminals are protected from short circuits, eg. by being enclosed in a battery container. 

The battery is securely attached to the wheelchair or mobility aid. 

Electrical circuits have been isolated and there is no chance of unintentional operation (ie. all motors must be rendered inoperative). If this is not possible and as an absolute last step, the battery cables must be disconnected and the battery terminals must be insulated to prevent short circuits.

Where a battery powered wheelchair or mobility aid is specifically designed to allow its battery(ies) to be removed by the user (eg. collapsible), then

the battery(ies) must be removed. The wheelchair or mobility aid can then be carried as checked baggage without restriction. 

The removed battery(ies) must be carried in strong, rigid packaging and placed in the aircraft hold. 

The battery(ies) must be protected from short circuit. 

We must inform the pilot in command of the location of the packed battery.

It's up to us to make sure that:

The battery terminals are protected from short circuits, eg. by being enclosed within a battery container. 

The battery is securely attached to the wheelchair or mobility aid. 

Electrical circuits have been isolated and there is no chance of unintentional operation (ie. all motors must be rendered inoperative). If this is not possible and as an absolute last step, the battery cables must be disconnected and the battery terminals must be insulated to prevent short circuits.

It's up to us to make sure that:

The batteries must be of a type which meets the requirements of each test in the UN Manual of Tests and Criteria, Part III, subsection 38.3. 

The battery terminals are protected from short circuits, eg. by being enclosed within a battery container. 

The battery is securely attached to the wheelchair or mobility aid. 

Electrical circuits have been isolated and there is no chance of unintentional operation (ie. all motors must be rendered inoperative). If this is not possible and as an absolute last step, the battery cables must be disconnected and the battery terminals must be insulated to prevent short circuits.

Where a battery powered wheelchair or mobility aid is specifically designed to allow its battery(ies) to be removed by the user (eg. collapsible), the following must be adhered to by us as the operator:

The battery(ies) must be removed. The wheelchair or mobility aid may then be carried as checked baggage without restriction. 

The battery(ies) must be protected from short circuit by insulating the terminals (eg. By taping over exposed terminals). 

The removed battery(ies) must be protected from damage (eg. by placing each battery in a protective pouch). The battery(ies) must be carried in the passenger cabin. Removal of the battery from the device must be performed by following the instructions of the manufacturer or device owner. 

The battery must not exceed 300 Wh. 

A maximum of one spare battery not exceeding 300 Wh or two spares each not exceeding 160 Wh may be carried. The battery(ies) must be carried in the passenger cabin. 

We must inform the pilot in command of the location of the wheelchair or mobility aid with an installed battery or the location of the lithium battery(ies) when removed and carried in the cabin.

If you want to take spare batteries, please let our Special Assistance team know before you travel, as only approved batteries will be allowed on the aircraft. Please note, the Special Assistance team may ask for a copy of the Material Safety Data Sheet (MSDS) to be sent to them for approval for spare Dry and Wet Cell batteries 

At the airport

It would be a great help if you could arrive at least 90 minutes before takeoff, so we can prepare your wheelchair for your flight.

You will often be able to stay in your wheelchair/mobility aid until you get to the aircraft*. If not, you’ll be able to use a wheelchair provided by the airport after checking your wheelchair in. This process differs between airports around the world.

After landing, whenever possible we’ll have your wheelchair/mobility aid ready and waiting at the aircraft doors. However, you may have to reclaim it at the baggage hall – in these instances an airport wheelchair will be made available until yours can be reclaimed.

*There is an onboard aisle wheelchair on every aircraft, and the crew will help you get around the cabin while you're onboard. They can take you to and from the bathroom door but cannot assist you inside, for hygiene reasons. If you think you will require further assistance once inside the toilet, please contact our Special Assistance team to discuss your options

The British Healthcare Trades Association website has a log providing important details about your mobility aid. Read the Civil Aviation Authority's safety advice about transporting electric mobility aids.

Airline operators must comply with all applicable legislation and regulations. If your electric mobility aid does not comply with these safety based regulations we will not be able to transport it.

The legislation/regulations that apply to the carriage of electric mobility aids are:

  • CAA Safety Notice, SN-2012/003 - Safety Requirements Applicable to the Carriage of Electric Mobility Aids
  • 14 CFR Part 382 – Non-discrimination on the Basis of Disability in Air Travel, 13 May 2008 
  • Regulation (EC) No 1107/2006 – concerning the rights of disabled persons and persons with reduced mobility when travelling by air, 5 July 2006 
  • IATA / ICAO Dangerous Goods Regulations 
  • For flights to and from the US – 49 CFR 175.10(a)(15) and (16) – Shippers – General Requirement for Shipments and Packagings, Subpart E: Non-bulk Packaging for Hazardous Materials Other Than Class 1 and Class 7.

Booking assistance

Need a little help?

Our dedicated special assistance team are here to make your journey amazing. We can organise assistance for you in the airport, book your mobility devices onto the plane, approve battery operated medical devices to be used onboard, and make the arrangements for your assistance dog to travel with you.

To contact the special assistance team, please complete this form.  It's best to let us know as early as you can (or at least 72 hours before your flight).

If you need to arrange wheelchair assistance for your journey through the airports, you can do it by logging into My Booking. Select the level of assistance you need, dependant on your mobility. Please do try to to book early (at least 72 hours before your flight).

If you’re travelling alone, the special assistance team can arrange for you to be escorted by one of the airports assistance providers. They'll help you through the airport terminal and make sure you get to the boarding gate in time to be one of the first to board the aircraft. If you'd like the team to arrange this service, please let the special assistance team know at least 48 hours before your flight.

Assistance dogs who have been trained to help their owner with a medical condition or disability are welcome in the cabin. These include but are not exclusive to guide dogs, hearing dogs, psychiatric alert dogs and medical alert dogs. 

For your assistance dog to travel with you, our teams will ask for you to provide training documentation to confirm your dog:

  • Has been trained by an accredited member organisation of Assistance Dogs International (ADI) or the International Guide Dog Federation (IGDF)

or

  • Has received accreditation from the Assistance Dogs Assessment Association (ADAA)

or

  • Has been trained to the same or higher standard as those set out by the organisations mentioned above

If you can't provide documented evidence of your dog's training, you'll need to make alternative arrangements for their transport.

More details can be found on our Assistance dogs page.

If you're travelling with a partner airline, please contact them directly as their approval process may differ to ours.

If you have an allergy to dogs, you can contact our special assistance team who will be able to tell you if an assistance dog is booked onto your flight, and move your seats further away from the assistance dog to reduce the risk of contact. Dependant on the nature of your allergy, they can also make additional recommendations for your trip. 

If you flight is operated by one of our partners, even if it has a Virgin Atlantic flight number, then please see their website for more information on requesting special assistance:

Preparing to travel

Prescription medication

If you need to fly with any controlled medication that has been prescribed for you by a doctor or other medical practitioner, there are some restrictions and guidelines to be aware of.

Tips for travelling with prescription medication

* You medication should be in its original packaging, pharmaceutically labelled to clearly identify it as being prescribed for, and belonging to you

* Your medication should be carefully packed in your check in baggage and placed in the hold where the temperature is between 4-5°C

* Pack three or four days of medication in your hand baggage in case you need it during the flight, or your check in baggage is delayed or lost

* Carry a repeat prescription so your medication can be replaced if it is lost or damaged, or you need to top up your supply while away

You'll also need a letter from your medical practitioner confirming the type of medication (including the generic drug name), with prescribed doses, and details of any other medical items required, such as syringes or EpiPens. This is particularly important if you are carrying controlled drugs or if your liquid medication exceeds 100ml. 

Some medication may contain ingredients that are illegal in some countries, even if it has been prescribed by your doctor. It’s a good idea to check with the UK embassy at your destination.

Over-the-counter medicines (such as headache tablets) are fine to bring as long as they are legal in your destination country and you keep them in their original packaging.

Keeping your medication cold

The onboard fridge cannot be used to keep medication cool, so please speak to your pharmacist about appropriate cooling options.  

Liquid medication

Increased security at UK airports affects the amount of liquid medication that you can take in hand baggage.

For the latest airport security advice on carrying liquid medication, please check your airport’s website or The Department of Transport.

There’s also more information on liquids on our own liquid restrictions page.

For customers with hidden disabilities, we’ve created a symbol that discreetly lets our teams know you need a bit of help. Show it to anyone in a Virgin Atlantic uniform, at any point in your journey, and they'll know that you need a little extra help, reassurance and patience.

The symbol can be downloaded by clicking here and either saved on your phone or printed out to have as an insert for your passport. You can also pick up the symbol as a card or pin badge at check in.

Download the hidden disabilities symbol

Our hidden disability symbol can be used for a variety of different conditions such as autism,  deafness, dementia, or severe anxiety - or if you are travelling with someone who has.

Many of our airports we operate out of recognise the Hidden Disabilities Sunflower programme. This also acts as a discreet sign that the wearer has a hidden disability and may need support through their journey. 

If you are travelling on a flight departing from the United States, you can request assistance for security screening in advance of your flight through the TSA Cares programme.
You can find out more information about this service and the support offered by clicking here. Please note, this weblink will redirect you to an external website. 

Online check in is available from 24 hours before your flight up until 70 minutes before departure. You’ll provide your passport details, personal contact information and confirmation that you’re travelling with the appropriate visas (if applicable). This means when you arrive to the airport, our teams will just double check the information you’ve given and it will speed up your check in process on the day of your flight.

Check in online

We do recommend all customers take out travel insurance prior to their trip, so that you’re protected if you do become unwell before or during your trip.

If you’re travelling with equipment, while we always take good care this, it’s still a good idea to make sure it’s insured against loss or damage – just in case.

At the airport

Please aim to arrive between two to three hours before your flight to allow plenty of time to check in and make your way through the airport. 

If you’ve requested mobility assistance, this can usually be provided from just inside the aircraft door. Some airports also have assistance points that you can call from and request support in the terminal. 

If you're able to make your own way to the check in desk, assistance can be provided from there as well.

Details of where to pick up assistance and the layouts of the terminal can be found in our airport guides page.

When you arrive at the check in area, head to the check in desks of the cabin you're travelling in, eg. Economy, Premium or Upper Class. 

We also have dedicated special assistance check in desks in some airports which you can use. 

If the queues are quite long and there's no special assistance check in desk, our airport people will try to get you checked in as soon as possible. Just ask.

All customers travelling must be present at the check in desk to complete the required identification checks with your passports. 

All airports are unique, and no two have the same layout. 

To familiarise yourself ahead of your journey of the assistance available, check out our airport guide page - where you'll find links to all the relevant info on the individual airport's website. (Remember to check both the airport you're flying from and the one you're arriving into).

On arrival at most airports you'll be able to pick up an airport trolley to bring your luggage into the airport terminal. At the check in desk, you'll be asked to put your luggage onto the baggage belt for it to be tagged, before being transported to the aircraft and placed in the hold.  

Please remember when packing your checked bags that you keep any essential medication with you in your hand luggage, as well as any medical equipment you might need during the flight 

If you need help lifting your luggage onto the belt, please just ask.

During your journey through the airport, you'll need to go through the security screening area. Some airports use metal detectors, others use millimetre wave advanced imaging technology.

If you have a pacemaker or a similar internal device that can't go through a metal detector, please bring a a letter or card confirming this from your physician, and tell a member of the security team when going through the area. Each airport will adopt their own security screening process which may include a ‘pat down’. 

If you're carrying liquids over 100ml or sharp items such as needles for medication, please bring  paperwork from your doctor saying that these are prescribed to you and need to be transported in your cabin baggage - as the security team may request to see these.

The airport security process is operated by the individual airports. With this in mind, please do communicate with the teams when you arrive what accommodations may need to be made to help you with your disability or medical condition. The security screening process is an important and essential part of safe air travel, so please be respectful to the teams if an accommodation request cannot be made. 

If you're travelling in our Upper Class cabin, you'll be able to access our Clubhouse (destination dependant) or  partner lounge before your flight. Please do speak to the concierge at the front desk who'll be able to advise you of the accessible features of our owned and shared spaces.

Boarding the aircraft

When it's time to board the plane, we'll call you based on the boarding group number on your boarding card. 

When we ask for customers requiring special assistance to be among the first to board, you're welcome to come forward if you need a little extra time to settle in. You don't need any prior approval. Of course, if you'd prefer to be one of the last to board the aircraft, feel free to wait in the boarding gate area until we make the final boarding announcement.

If you've arranged wheelchair assistance, it'll take you to up to the aircraft door. If you require one to get to your seat, you'll need to transfer out of the airport wheelchair, and into our onboard aisle chair. 

When you arrive at the aircraft door, our ground staff will help stow your wheelchair for your flight. 

If you're travelling with a manual collapsible wheelchair, we may be able to stow this in the aircraft cabin in a designated storage area. This storage is on a first come basis, and can't be reserved ahead of time. Don't worry, if we can't store your manual wheelchair in the cabin, we'll secure it safely in the hold for you.

You can usually take mobility aids into the cabin with you. On occasions where there’s nowhere in the cabin to store them, the cabin crew will need to place them in the hold. If this is the case on your flight, the crew will be happy to help you get about the cabin as needed.

Onboard the aircraft

Once onboard, our cabin crew can provide an individual safety briefing and a verbal seat orientation so you'll know the distance to the emergency exit door and proximity to the bathroom.

They can also show you how to use our onboard entertainment system and how to contact the cabin crew during your flight.

You can request a verbal seat orientation before your flight by completing this online contact form.

Onboard, you can dive into the movies, music and TV shows on our seatback entertainment, Vera - most of which has audio descriptions, closed captions and subtitles. 

We can also provide onboard neck loops which work in conjunction with the 'T' switch on a hearing aid. If you'd like a neck loop for your next flight, please contact our special assistance team. 

You're also very welcome to use your own entertainment devices like laptops or iPads.

We're proud to have members of our cabin crew team trained in British Sign Language. Find out more here

If you'd like to request a BSL trained member of cabin crew for your flight, please complete this online contact form at least 12 weeks before you fly.

This means items like respiratory assistive devices including CPAP machines and Portable Oxygen Concentrators, as well as feeding pumps, breast pumps and other power operated devices. 

Just to let you know, we can’t provide electricity to power medical equipment on our aircraft, so your equipment will need to be battery powered. For more info, check out our medical conditions page

See our medical conditions page

Seating and toilets

Seat and cabin layouts vary depending on the aircraft and cabin you're flying in. Our seat maps include the locations of our moveable armrests and accessible toilets, and you can also contact our special assistance team to find the best seats for you, including Bulkhead seats. These are allocated on a medical priority basis within 24 hours of the flight departing. If you're flying Upper Class, be mindful that on some of our aircrafts you will need to stand or transfer into our onboard wheelchair while we convert it into a fully flat bed for you.

Sometimes, we need to make operational changes (like aircraft swaps or departure times), which means seat numbers can never be guaranteed. If this happens to your flight, you may notice your seat numbers change.  You can amend them again through My booking, or speak to our special assistance team who will be able to check if there are alternative seats they can move you to. 

Manage my booking

We allow a variety of seating supports to be used onboard our flights, please find below the supports which are approved for use on your Virgin Atlantic flight.

If you are looking to use a seating support, please let our Special Assistance team know ahead of your flight to ensure you have a suitable seat booked. 

If your seating support is not listed, please contact our special assistance team with the following information:

-      Manufacturer name

-      Model 

-      Dimensions of the seating support

We'll then check if the support is safe to use on our flights.

Seating supports which are approved for use on your Virgin Atlantic flight

-        Crelling Harness

-        The travel chair

-        Burnett Body Support

-        Carrot 3

-        Stabilo

-        Firefly To Go

-        Tomato Car seat

-        Contour 886

There are accessible toilets on all our aircraft, which are equppied with grab rails, transfer chair and single/bifold doors. Their location varies from plane to plane, so do check the seat map to see where they are on your flight.

Our cabin crew will be happy to help you to and from the toilet using the onboard wheelchair. They can't assist you inside the toilet itself for hygiene reasons.

If you think you'll need further assistance once inside the toilet, please contact our special assistance team who'll be able to discuss your options with you in a discreet and tactful manner.

Food and beverage

We follow European and UK food legislation allergen guidance, we may be different from other countries. The allergens declared refer to ingredients only, and food may contain traces of allergens since they're processed on or with equipment that makes products that may contain allergens.

Because of that, we can't guarantee the absence of food allergen or peanut traces in our meals, onboard and in our lounges. You can get a list of food allergens contained in meals served on flights departing from the UK and US from your Cabin Crew.

Our suppliers are based all around the world, and not every country has the same legal requirements for providing allergen information. On flights to the UK, allergen labelling on pre-packaged items may not reflect all of the allergens required to be declared in the UK. For passengers flying from the US, we also adhere to the three additional nuts listed under US allergen advisory information.

Peanuts are never knowingly included in any of our meals onboard. However, our meals are not produced in a nut-free environment, so may contain traces.

All other nuts may also be served on our flights to other passengers as part of the menu ingredients and/or the snack service, in any cabin. We also can’t stop other passengers from bringing (or eating) their own food onboard, which may include nuts.

In view of the above, we strongly encourage your to take all necessary precautions to prepare for the possibility of inadvertent exposure.

We recommend taking the following precautions when travelling with an allergy.

- If you have an allergy that could result in an anaphylactic reaction you should carry your medication, such as antihistamines or an Epi-Pen, in your hand luggage. If you are prescribed an Epi-Pen we always suggest that you carry 2 of these in your hand luggage and ensure they are in date. 

- If you’ve had an allergic reaction within 30 days prior to your flight, please contact our special assistance team.

- During our preboarding announcement for special assistance customers, you are welcome to pre-board the aircraft so that you can wipe down your seat surfaces and tray tables. 

-  If we can’t meet your dietary requirements, we recommend you bring your own food onboard - our special assistance team can increase your hand luggage allowance for you to do so. We are unable to store your food in our onboard fridge, or heat any food items you bring with you. Please remember that any food you bring must align with security and immigration regulations regarding the transport of food into another country. 

- Our special assistance team can notify our cabin crew as to the nature of your allergies. 

- If requested, our cabin crew can make an onboard announcement asking for other customers to refrain from eating peanuts, but not for any other ingredient. 

- We can't alter any of the meals or ingredients served onboard our flights based on customer requests. We're also not able to control ingredients other customers may have brought onboard with them, or offer allergen free flights. If you have an individual concern regarding travelling with your allergy, please contact your treating physician before flying. 

Arrival at your destination

Upon arrival at your destination, we will return mobility aids to you at the aircraft door. Please do allow a short wait for these items to be retrieved as our ground staff will help to bring these to the aircraft door from the hold. 

If you’ve arranged wheelchair assistance, the airport assistance provider will be waiting for you by the aircraft door when you land. Please note, if there is any delay in the assistance provider arriving at the aircraft door, our cabin crew will let you know and may ask you to remain in your seat until the assistance is available for you. 

Upon landing, our cabin crew will notify you when it is time to disembark the aircraft. In most destinations we disembark customers from the front to the back of the aircraft. 

Due to this, we are not able to arrange priority disembarkation for any of our customers. If you’d prefer not to stand and wait to leave the aircraft, you’re welcome to remain in your seat until the other passengers have disembarked and then take your time to collect your belongings and leave the aircraft.

If you’ve arranged airport assistance including wheelchair assistance or an airport escort, the airport assistance team member will meet you at the aircraft door and will assist you through the airport into the arrivals hall. 

The customs and immigration halls across the destinations we travel to are operated by each individual airport. Due to this, we are unable to directly assist with helping a customer to fast track through this part of your journey of the airport. If you do need assistance with expediting some of the longer queues, we would suggest for you to speak to one of the airport officials in the customs and immigration halls who will try their best to assist you. 

Once you’ve gone through the immigration hall, you will enter the baggage reclaim area and will be able to retrieve your luggage. Lots of luggage does look the same, so please check the tags to ensure it is yours before you leave the airport. 

If you do need assistance reclaiming your luggage from the conveyer belt, please ask a member of the airport ground staff who will be able to assist you.

If you’ve arranged airport assistance including wheelchair assistance or an airport escort, the airport assistance team member will meet you at the aircraft door and will assist you through the airport onto your connecting flight. If you’d prefer to use your own manual wheelchair when connecting through to the airport, please do let our airport teams know prior to your flight, so that they can ensure it is tagged correctly and returned to you upon landing. 

If you are looking to bring an electric wheelchair and wish to use this during your connection, please do allow some additional time as this process will take slightly longer due to the careful manual handling of these devices. 

Futher assistance

Compliments and feedback

Your feedback is vital to how we run things around here. Good or bad, let us know about your experience with us and we'll use it to make ourselves better. Click the link here to our compliments and feedback page

Compliments and feedback 

Delayed, lost or damaged Items

If your bags or checked in items have been delayed, lost or damaged please click the following link to our Baggage page where you can find out how to inform us of the incident  

Delayed, lost or damaged Items